Planning and Response

Title Description Topics
Letter to Families/Reps to Inform of Emergency Plans (template) This resource from the California Association of Health Facilities provides a same one-page letter to families/representatives to advise of the facility's emergency plans. Sample Templates & Toolkits
Florida Environmental Control Rules (Emergency Power Rules) for Nursing Homes and Assisted Living Facilities Information and resources regarding the Florida Emergency Environmental Control rule for Nursing Homes and Assisted Living Facilities. Included: links to each rule (59A-4.1265 - for Nursing Homes, and 58A-5.036 for Assisted Living Facilities); sample Emergency Power Plan formats; other sample tools. Incident Response, Policy, Power Outages, Recommendations & Guidance, Regulations and Mandates, Sample Templates & Toolkits
Florida Environmental Control Rules (Emergency Power Rules) for Nursing Homes and Assisted Living Facilities Information and resources regarding the Florida Emergency Environmental Control rule for Nursing Homes and Assisted Living Facilities. Included: links to each rule (59A-4.1265 - for Nursing Homes, and 58A-5.036 for Assisted Living Facilities). Incident Response, Policy, Power Outages, Recommendations & Guidance, Regulations and Mandates, Sample Templates & Toolkits
Briefing on Florida Hazards The Florida Division of Emergency Management's website has many resources for LTC providers. One example is a briefing on Florida's hazards by type. Hazard Vulnerability Assessment, Incident Response, Training Resources
Incident Response Guide - Utility Failure This tool, Incident Response Guide - Utility Failure, is available on the California Association of Healthcare Facilities Emergency Preparedness Program website. Checklist, Incident Response, Power Outages, Sample Templates & Toolkits
CMS Survey Tool for the Emergency Preparedness Rule (E-Tags) This is a link to the CMS Surveyor's Tool, which accompanied the 6-2-17 advance copy of the Interpretive Guidelines for the CMS Emergency Preparedness Rule. The CMS Survey & Certification Memo (Ref: S&C 17-29-ALL) accompanying the tool states: "Similar to how Life Safety Code (LSC) requirements have a set of K-Tags that are utilized for citations for multiple provider and supplier types, the emergency preparedness requirements will have a set of tags that will be utilized to cite non-compliance for all 17 provider and supplier types included in the final rule. The tags for emergency preparedness will be “E” Tags and accessible to both health and safety surveyors and LSC Surveyors. State survey agencies will have discretion regarding whether the LSC or health and safety surveyors will conduct the emergency preparedness surveys. Note: Surveying for compliance with the emergency preparedness requirements does not begin before November 15, 2017." Regulations and Mandates
Workplace Violence Prevention for Nurses This free, interactive course is designed to help healthcare workers better understand the scope and nature of violence in the workplace. Upon successful completion of the course, healthcare professionals can earn continuing education units. By completing the course, healthcare workers will be able to: identify institutional, environmental, and policy risk factors for workplace violence; recognize behavioral warning signs of violence in individuals; employ communication and teamwork skills to prevent and manage violence; identify appropriate resources to support injured healthcare workers; and take steps to implement a comprehensive workplace violence prevention program. Incident Response, Training Resources
Active Shooter Planning & Response in a Healthcare Setting Active Shooter events are becoming increasingly more common, and while there have been recommendations on how to respond since 2008, these guidelines focused on schools, government, and business settings. In January of 2014, the HPH SCC released “Active Shooter Planning and Response in a Healthcare Setting” (also available on this website). That draft document was the first comprehensive guidance written for healthcare facilities to prevent, respond to, and recover from an active shooter event. This updated document expands upon the initial draft document to include law enforcement tactics and integrated medical and mental health response. Incident Response, Recommendations & Guidance
Topic Collection: Workplace Violence (healthcare settings) The resources in this Topic Collection on the T.R.A.C.I.E website highlight some of the most current information and guidance that can assist emergency managers tasked with developing and maintaining workplace violence prevention programs and other guidelines to ensure the resiliency of their facilities. There is a specific category for Healthcare Settings. Hazard Vulnerability Assessment, Recommendations & Guidance, Reports & Articles, Research, Sample Templates & Toolkits, Training Resources
Guidelines for Preventing Workplace Violence for Healthcare & Social Workers This publication updates OSHA’s 1996 and 2004 voluntary guidelines for preventing workplace violence for healthcare and social service workers. OSHA’s violence prevention guidelines are based on industry best practices and feedback from stakeholders, and provide recommendations for developing policies and procedures to eliminate or reduce workplace violence in a range of healthcare and social service settings. These guidelines reflect the variations that exist in different settings and incorporate the latest and most effective ways to reduce the risk of violence in the workplace. Workplace setting determines not only the types of hazards that exist, but also the measures that will be available and appropriate to reduce or eliminate workplace violence hazards Checklist, Hazard Vulnerability Assessment, Recommendations & Guidance, Training Resources
CMS Emergency Preparedness for Healthcare Providers - Resources & Links To assist providers and suppliers in meeting the requirements of the new CMS Emergency Preparedness Rule, CMS has developed a website that contains various resources such as checklists, links to emergency preparedness agencies, planning templates and many other valuable resources. In addition, the website also provides a State-by-State listing of Health Care Coalitions which are available to States to connect with knowledgeable health care emergency preparedness officials. Checklist, Government Emergency Contacts, My State Links, Recommendations & Guidance, Regulations and Mandates, Sample Templates & Toolkits, Training Resources
CMS Emergency Preparedness Rule (Effective Date: November 2016) On September 16, 2016, the final CMS rule on Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers was published (Federal Register Vol. 81, No. 180). This rule affects all 17 provider and supplier types eligible for participation in Medicare. The rule became effective on November 15, 2016. However, health care providers and suppliers affected by this rule have until November 15, 2017 to implement the new requirements and be in full compliance. Surveyors will begin evaluating the new requirements after November 15, 2017. Providers and suppliers found out of compliance with the new regulations will be cited for non-compliance and must follow standard procedures for correcting deficiencies. Policy, Regulations and Mandates
An Emergency Preparedness Guide for Dialysis and Transplant Patients This guide, though targeted for individuals with renal disease, is an informative resource for healthcare facilities. Included is information on emergency renal diets and many resource links, including links for finding dialysis centers. Information for Consumers, Reports & Articles, Sample Templates & Toolkits, Vulnerable Populations
Tips for Retainng & Caring Staff After a Disaster When disasters strike, the ripple effects are significant. Survivors may be injured or displaced, or may have loved ones in similar situations. Healthcare providers and staff who maintain facility operations are no exception, and yet they are a critical component of the response phase and expected to care not only for their own loved ones, but community members and the facility, too. Leadership plays a vital role in ensuring staff feel cared for and safe. ASPR TRACIE has developed Tips for Retaining and Caring for Staff after a Disaster to provide general promising practices—categorized by immediate and short-term needs—for facility executives to consider when trying to retain and care for staff after a disaster. Recommendations & Guidance, Reports & Articles
National Hurricane Center Potential Storm Surge Flooding Map Storm surge is often the greatest threat to life and property and directly accounts for about half of the deaths associated with tropical cyclones in the United States (Rappaport, 2014). In an effort to improve overall awareness and understanding of the storm surge flooding threat, the National Hurricane Center (NHC) has issued a Potential Storm Surge Flooding Map (effective 2016) for certain tropical cyclones that affect the East and Gulf Coasts of the United States. The Potential Storm Surge Flooding Map depicts the risk associated with coastal flooding from storm surge associated with tropical cyclones and shows: -- Geographical areas where inundation from storm surge could occur -- The heights, above ground, that water could reach in those areas Hazard Vulnerability Assessment, Weather-Related Services